Table of Contents
Do I need to register in order to publish content?
In order to publish content on the Europortfolio portal you have to be a registered user with signed Charter of the Europortfolio community (see What's EUROPORTFOLIO?, What can I do within this portal? and What is Chapter?). After you have your account approved you can log in to portal and start publishing.
What type of content can I provide?
You can provide different type of content, for example:
Contributions. Under this category you can add general articles like announcements, experiences from practice, research results, developed policies etc. related to the ePortfolios.
OER. Under this section you can provide different ePortfolio related Open Educational Resources that are developed for ePortfolio community and are for public usage (e.g. published under CC licence). Open educational resources (OER) are freely accessible, openly licensed documents and media that are useful for teaching, learning, and assessing as well as for research purposes.
Events. Under this section you can announce the events such as conferences, workshops, seminars etc. that are planned to be held in near future and are related to the ePortfolios.
Projects. Under this section you can publish ongoing or past projects that you have participated or you still participate and that are related to the ePortfolios. You can add the link to the project site and as well the links to the outputs of the project.
Organizations. Under this section you can add different organizations/institutions that have worked, sponsored or contributed to the ePortfolio promotion, research, implementation or development.
Collaborations. Under this section you can announce and invite Europortfolio members and other ePortfolio researchers and/or practitioners to participate in the (online/offline) collaboration. Collaboration can be related to some project, document, workshop, event etc.
Europortfolio seeks to provide an inclusive community dedicated to exploring European ePortfolio practice and research. The Portal supports the work of the community and provides a gateway, a place for people to meet and exchange ideas.
All registered members can add known ePortfolio initiatives, organisations, and other people in order to create a directory of ePortfolio related people, institutions, initiatives, etc. However, it is also important to ensure we do not add information which colleagues may object to.
Therefore, we should:
- Encourage colleagues whose work we feel is important to register on the Portal, and link their account to their profile on the site.
- Only create links to existing information which is already in the public domain.
How can I add new content?
First you have to be logged in the portal. You can add new content from My Dashboard page or directly from one of the portal sections (Projects, People, Contributions, Collaborations, OER etc.).
Options for adding new content to the portal
(a) In My Dashboard page you can view and edit details about your profile, view all the content you have already published, view the content that is pending for approval. From dashboard page you can add content with the button Add.
Adding new content to the portal from My Dashboard page
Choose the type of the content you want to publish (see What type of content can I provide?). Then, fill in the required data like title, body, author name, date etc. There are some general common grounds for entering the text in the text-input filed.
Example of text-input field
For example, to enter the author of a content: start typing the first letters of the author's name in the "author" field. The portal will attempt to display a list of names matching those letters. If the list is empty, or if the name is not in the list, you can create a new author using the green button with '+' sign. This is the same procedure across different portal sections (Organizations, OER, Contributions, Collaborations etc.).
How can I add new Contributions?
From My Dashboard page or directly from Contribution section choose to add new article. Create contribution page will be opened.
Adding new contribution page
You need to fill in the following fields:
Enter the title of the contribution.
Choose the category under which the contribution should be categorized.
List of possible contribution types
Next, you need to specify whether the contribution is part of the OER or not (see what are the OERs under What type of content can I provide?). Default is set to not.
Choosing whether the publication is part of OER
Enter the text (body) of the publication.
The default date for the contribution is set to the current date, but you can change it.
Enter the author of the publication. This could be you, or some other person. Then type the desired name in text field and then from drop down menu choose the person. If person (author) is not in the database choose green button with plus sign to add new person. If there are more authors than one, press the button Add another item to add additional field and add new person/author.
Adding the author of the publication
If the publication is published from the official publisher please choose it by entering the name in text field or add new one by pressing the green button. If there are more publishers then one, press the button Add another item to add additional field.
Adding the publisher of the publication
If the publication has ISBN number, please add it.
You can add an attachment in .pdf, .png,.gif.jpg jpeg format.
Adding attachments to the publication
Next, choose for what educational domain this contribution is aimed to.
Educational domain of newly added contribution
Select the content to be published for a chapter or for the whole community. Usually you’ll publish the content for the chapter you belong (see What is Chapter?). You’ll see it under the audience. If audience is set to none then you specify that you want to publish content for whole community.
You can add more images for publication (as gallery of pictures) and to enter location where the publication is created.
Press the button Save, to save the content.
How can I publish Events?
Under Events section you can announce upcoming events that are related to ePortfolios (see what are the Events under What type of content can I provide?). You can add the events from My Dashboard page or directly from Events section.
For the events you need to:
Enter the title of the event.
Provide description of the event.
Choose the type of the event (conference, course, meeting, online webinar, workshop etc.).
Provide the location of the event.
Indicate if the event is organised by Europortfolio community (default is set to No).
Provide the speakers' names (enter the name of the speaker in search field or add new one).
Choose whether you want to enable the registration for this event or not (option: Event registration).
Enter the date and time of the event.
Choose the organizer(s) (or add new ones).
Provide name of the contact person.
Enter the official url address of the event.
Provide name of the sponsors.
Provide name of the participants or speakers.
Choose the domain under which event belongs.
Choose the main goals of the event.
Add attachments (flayers, pdf files etc.) related to the event.
Add logo picture of the event, promotional video of the event.
Choose the audience who will be able to see the event announcement (your chapter or whole community).
How can I publish OER?
Under OER section you can publish Open Educational Resources that are related to the ePortfolios (see what are the OERs under What type of content can I provide?). You can add the OER from My Dashboard page or directly from OER section.
For the OER you need to:
Enter the title of the OER.
Choose whether OER will be shown of the publication page (default set to No).
Add the description of the OER.
Add publishing date.
Add who is the author of the OER.
Add who is the publisher.
Add the ISBN number.
Add file attachment in pdf format.
Add display image.
Choose the OER domain.
Choose OER audience (your chapter or whole community).
Add location where the publication has been published.
Press save button to save the OER.
How can I start Collaboration?
Under Collaboration section you can announce and invite Europortfolio members and other ePortfolio researchers and/or practitioners to participate in the (online/offline) collaboration (see what are the Collaborations under What type of content can I provide?). You can add new collaboration from My Dashboard page or directly from Collaboration section.
For the Collaboration you need to:
Enter the title of the collaboration.
Add description of the collaboration that is planned.
Add image (logo) to be displayed.
Add who is the presenter.
Enter the e-mail address to contact the organizer.
Add who is the institutional organizer.
Add attachments related to the collaboration
Choose whether there is registration necessary (event registration is set to default).
Choose the date and time when the collaboration will start and when should ended.
If there will be official physical location you can enter it as well.
Enter who are the sponsors of the collaboration (if any).
Enter who are the participants/organizers (if any).
If there will be online collaboration space such as google document, wiki page, gotomeeting link, adobe connect link etc., please enter it here.
Choose the domain of the collaboration.
Choose the goals of the collaboration.
Specify who is the target audience (your chapter or whole community).
Press save button save the collaboration.
How participants can register for the collaboration? (Optional)
Under the collaboration section you can find actual and archived collaborations. Choose the collaboration you want to participate, and then choose REGISTER button. Fill in necessary fields.
How can I manage Event/Collaboration registrations? (Optional)
If you have chosen the event/collaboration registration you can see Manage Registrations after you save event details.
Managing the Event registrations
Under the section Registrations you can see the list of current registered participants for this event/collaboration. Under the section Settings you can modify event/collaboration parameters. To enable registrations tick the Enable checkbox. If there is defined limited number of participants please put number under Capacity field. Zero is set to default and represents the unlimited number of participants. Define the date and time span when participants can register for the event/collaboration.
Managing the event/collaboration registrations - Settings
There is also the possibility to send reminder to the participants on specific date and time with specific message.
Managing the event/collaboration registrations - Reminder
From additional setting, registered user can register for more than one space. Default is set to 1. Zero is used for no limit. Multiple registrations also can be used. Here you can also specify from which email address the confirmation, reminder and broadcast e-mails will be send. Default is set to firstname.lastname@example.org or similar. Please do not change this, otherwise the message may be reported as SPAM. There is also possibility to customize confirmation message.
Here also you can specify which portal roles can register for the event/collaboration.
Managing the event/collaboration registrations – Additional Settings
Under the Email Registrants you can send message to all the registered participants.
Managing the event/collaboration registrations – Email Registrants
How can I add Projects?
Under Projects section you can add projects that are related to the ePortfolios (see what are the Projects under What type of content can I provide?). You can add the projects from My Dashboard page or directly from Projects section.
To add new project you need to:
Enter the title of the project.
Add description of the project.
Add image (logo) to be displayed.
Specify the status of project (on-going or finished).
Enter the official project url address.
Provide who is the project organizer (if applicable).
Add the funding scheme of the project.
Add the contact person.
Add the project coordinator.
Add the main location of the project.
Specify the partners on the project.
Specify the domain of the project.
Specify the goals of the project.
Specify who should see the content.
Press save the project.
How can I add Organizations?
Under Organization section you can add organizations/institutions that are related to the ePortfolios (see what are the Organizations under What type of content can I provide?). You can add the organization from My Dashboard page or directly from Organization section.
To add new organization you need to:
Enter the title of the organization.
Select the country where the organization is located.
Add description of the organization.
Add contact person of the organization.
Add the location of the organization.
Add contact e-mail of the organization.
Add the official organization url address.
Specify the domain of the project.
Add image (logo) to be displayed.
Press save the project.
How can I add People?
Under People section you can add new persons related to the ePortfolios. You can add new person from My Dashboard page or directly from People section.
To add new person you need to:
Enter the full name of the person (first and last name together).
Enter separately first name and last name.
Add short description about the person.
Add photo of the person to be displayed.
Enter the project to which person is related or press green button to add new.
Enter the organization to which person is related or press green button to add new.
Enter the contact email of the person.
Add homepage url address of the person.
Add the location of the person.
Press button save to save the data related to the new person.
Who can see the content?
You can publish the content for your own chapter or for whole community. When you adding new content you can choose the audience for the content you want to publish. If you choose the option None then you specify that you want for content to be visible for whole community. If you want for content to be visible only for the audience of the chapter you belong to then you choose the chapter name from the audience list.
Selecting the publication audience
Can I provide content in my own language?
Role contributor can add content in the language of the chapter he/she belongs, so the content can be understood by other chapter audience. If contributor publishes the content for the whole community then English language should be used as official language of Europortfolio community.
How can I join a Chapter?
Under the section Chapters you can see the list of currently registered chapters. If you want to join the chapter just press the button Join. Then you need to wait for chapter editor to approve your membership. Becoming chapter member you can publish content aimed only for chapter members or for whole Europortfolio community.
Joining the Chapter
How can I subscribe on newsletter?
All registered members are automatically subscribed to the newsletter. Newsletter is also available under Newsletter section. You can download it in pdf file format. You don’t need to be registered or logged in to the portal to access the newsletter. It is freely available to all.
How can I contribute to the newsletter formation?
You just need to publish content that is aimed for all chapters (see Who can see the content? and select None). Then portal editors will choose whether to include your publication in new newsletter edition in one of the next edition of the newsletter.